GuestPass is the online event registration and guest information management service that helps you gain better control of guest data and improve communications to deliver flawless events for your VIPs and sponsors.
>> So how does GuestPass help take your event to the next level?
- Collects Essential Data: GuestPass is a database system. It automates the invitation and registration processes, eliminating the need to transcribe data from manual forms and emails.
- Improves Communication: GuestPass acts as an information hub for your guests. Guest registrations can be annotated with necessary additional details such as hotel confirmation numbers, table numbers and appointment times and then communicated to guests via automated emails or personalized itineraries.
- Saves Time: Many manual tasks are eliminated. Because data is real-time, reports are always up to date and are accessible at any time, by any team member or management. With the click of a link, even remote team members or vendors can be given secure access to the subset of data necessary to manage their portion of the event.
- Eliminates Errors: Errors caused by transcribing event registration data from paper forms, phone calls and emails are eliminated and because guest registrations are subject to rules before being accepted, data is accurate and complete.
- Improves Decision Making: With accurate, real-time registration data, team members can anticipate needs and make better decisions bookings vendors, services and hospitality for the event.
>> Why use GuestPass? Strong features ensure an online event registration service that surpasses your expectations
- GuestPass provides personalized email invitations. Not only can invitations be customized to reflect varying agendas, but they can also be signed by varying individuals depending the group that is extending the invitation.
- When groups or even individual guests are invited to different activities, GuestPass can customize each person's registration form so that only activities offered to that particular guest are shown.
- If part of process is identifying who to invite, GuestPass offers an add-on tool for departments to "nominate" potential guests. This helps to ensure that the appropriate people are being invited and eliminates duplicate invitees across overlapping groups.
- Post-event, you can offer event photos and ask attendees to answer a post-event survey.
- GuestPass is "software as a service" which saves all capital, staff and operational issues installing and managing new software. GuestPass is provided to each company as a web-based service with an unlimited number of users licenses, and is fully accessible for administrators and users from any web connection.
- Our team offers you unmatched expertise after working with thousands of events and applying the best practices learned to all new projects. Further, Sports Systems is made up of individuals who came from positions likely similar to yours: We are former sports information directors, sports marketers, event managers and of course, IT, database and web specialists.
- We offer customer service that can't be beat. Sports Systems is a team of dedicated professionals: We don't farm out customer support – when you call Sports Systems - 24/7 - you get Sports Systems.
>> Examples
- The BCS Championship football game invites and registers celebrities, government officials and top-level university officials using our online event registration service. With two hotels and 16 other variable invitation elements, GuestPass was the only way to ensure each guest received an invitation to and registered for exactly the right days, hotel and activities.
- Major League Soccer used GuestPass to invite the guests of each department to its All-Star Game with personalized letters from each individual inviter. GuestPass made the invitation and registration process manageable and kept all department managers informed of their guests' responses. Major League Soccer also improved guest communications, providing event information on the registration site and via personalized itineraries.
- Department heads, teams and partner companies with the A1 Grand Prix race series use a central GuestPass service to invite guests and collect RSVPs to its races worldwide. Email invitations are automatically customized with each guest's name, the race, date and deadline, and each host's signature and contact details. Prior to using GuestPass, 40 different PDFs were generated manually for each race and emailed to potential guests with just a spreadsheet to track replies to those invitations.
>> How can I learn more or just get started?
Call or email us. GuestPass is not an off-the-shelf, one-size-fits-all event registration solution. We work hard to understand clients' needs and customize the solution that best meets those needs, including rules and structures for different waves, groups or classes of guests, the information you need to collect from each, the reports needed, and even the design of the online forms to match your existing web site and design requirements. However, this is not heavy lifting with a budget-breaking cost. Trust us to use this technology to save you money overall while improving your operations.
Click to Contact us to talk about this online event registration service.