General Privacy Policy Information
Sports Systems Services, Inc. provides event management software as a service for its clients. Sports Systems Services, Inc.'s clients determine which data elements are included in their event management systems and what data elements are populated for individuals involved in various events. Any access to or use of client data by Sports Systems Services, Inc. employees is incidental to performing Sports Systems Services, Inc.'s contractual obligations to its clients as a provider of event management solutions.
For each visitor to our web pages, our web server automatically recognizes and records only IP address and browser type/version.
With respect to cookies: We use cookies to record session information to make processing easier, more secure and private by allowing us to not ask you to repeat information already provided.
When users supply email addresses, postal addresses, or telephone numbers through this site, those users will only receive information and will only be contacted in a manner tied to the purpose or transaction for which the information was provided.
With respect to ad servers: We do not partner with or have relationships with any ad server companies, and we have no advertising on our website.
Sports Systems Services, Inc.'s Safe Harbor Compliance
Sports Systems Services, Inc. is committed to maintaining the privacy and confidentiality of Client Personal Data entrusted to us by our clients. Accordingly, Sports Systems Services, Inc. adheres to and is certified as compliant with the Safe Harbor Privacy Framework between the United States Department of Commerce and the European Commission with respect to Personal Data that is transferred from the European economic area to the United States. For further information about the Safe Harbor Privacy Framework and the documents that comprise its requirements, see the U.S. Department of Commerce website at http://www.export.gov/safeharbor/.
Client Personal Data processed by Sports Systems Services, Inc. may be subject to contractual agreements with our clients that require more stringent privacy and security safeguards than the requirements in the Safe Harbor Agreement. At a minimum, however, Sports Systems Services, Inc. handles Client Personal Data in accordance with the Safe Harbor Privacy Policy, which is based upon seven principles identified in the Safe Harbor Privacy Framework.
Consistent with the Safe Harbor Privacy Framework, various principles are limited when a client transfers custody of data to Sports Systems Services, Inc. for processing on the instructions of the client. In those circumstances, Sports Systems Services, Inc. receives the Client Personal Data from the European Union as an agent of the client merely for processing and is not required to apply the Notice, Choice, Data Integrity, and Access principles to that information. The client will remain responsible for the Client Personal Data and for compliance with applicable privacy laws and directives.
Sports Systems Services, Inc. notifies and trains appropriate staff members regarding its privacy policies and practices and the consequences for failing to comply with them. Sports Systems Services, Inc. periodically reviews its policies and practices to determine its compliance with the seven principles identified in the Safe Harbor Privacy Framework.
Sports Systems Services, Inc.'s Adherence to the Safe Harbor Principles:
Notice
When Sports Systems Services, Inc. receives Client Personal Data for processing pursuant to instructions of a client, we are acting as an agent for that client and do not provide notice to individuals regarding the collection and use of their personal data. Our clients remain responsible for providing notice, if and to the extent they believe such notice is necessary under applicable EU law.
Choice
When Sports Systems Services, Inc. receives Client Personal Data from individuals in the European Union pursuant to instructions of clients, we are acting as an agent for our client and do not provide choice to individuals regarding the collection and use of their personal data. Our clients remain responsible for providing choice, if and to the extent they believe such notice is necessary under applicable EU law.
Onward Transfer
Sports Systems Services, Inc. does not transfer Client Personal Data to unrelated third parties, unless lawfully directed by a client, or in certain limited or exceptional circumstances in accordance with the Safe Harbor Privacy Framework. For example, such circumstances would include disclosures of Client Personal Data required by law or legal process, or disclosures, made in the vital interest of an identifiable person, such as those involving life, health or safety.
In the event that Sports Systems Services, Inc. ever needs to transfer Client Personal Data to an unrelated third party, Sports Systems Services, Inc. will ensure that such party is either subject to the Safe Harbor Agreement, subject to similar laws providing an adequate and equivalent level of privacy protection, or will enter into a written agreement with the third party requiring them to provide protections consistent with the Safe Harbor Privacy Framework and Sports Systems Services, Inc.'s Safe Harbor Privacy Policy.
In the event that Sports Systems Services, Inc. learns that an unrelated third party to which Sports Systems Services, Inc. has transferred Personal Data is using or disclosing Personal Data in a manner contrary to this Policy, Sports Systems Services, Inc. will take reasonable steps to prevent or stop the use or disclosure of such data.
Access
Contract information and Client Personal Data are accessible only by those Sports Systems Services, Inc. employees who have a reasonable need to access such information in order for us to fulfill contractual and professional obligations. All of our employees have entered into confidentiality agreements requiring that they maintain the confidentiality of Client Personal Data.
Due to the nature of the services Sports Systems Services, Inc. provides, as well as security concerns, the burden, expense and security risks of providing every individual access to Client Personal Data to would be disproportionate with risks to the individual's privacy in the case in question. Such access would risk violating the rights of persons other than the individuals seeking access and would increase the security risks. Therefore, Sports Systems Services, Inc. cannot provide every individual with access to Client Personal Data in order to correct, amend, or delete information, although some individuals in some cases are provided access to Personal Data, in accordance with client mandates.
Security
Sports Systems Services, Inc. is committed to the security of all personal data. Sports Systems Services, Inc. takes reasonable physical, electronic, and managerial precautions to protect Client Personal Data in its possession from unauthorized access, disclosure, alteration, destruction, tampering, loss or misuse.
Sports Systems Services, Inc. utilizes some of the most advanced technology for Internet security available today. When you access our site using a Secure Socket Layer (SSL)-compatible Internet browser (including IE 5.01+, Firefox 1+, Mozilla 1+, Netscape 4.7+, AOL 5+, Safari, and Opera 7+), SSL technology protects your information using both server authentication and data encryption, ensuring that your data is safe, secure, and available only to registered Administrative Users authorized for your project.
In addition, SportsSystems.com is hosted in a secure server environment that uses a Cisco firewall and other advanced technology to protect against the loss, misuse or alteration or information that we have collected from you at our site.
Data Integrity
Sports Systems Services, Inc. does not modify or alter in any way Client Personal Data but preserves such data in its original form to the extent possible, consistent with any processing that is directed by clients or necessary to fulfill the services requested by clients.
Verification
Sports Systems Services, Inc. utilizes the self-assessment approach to assure its compliance with its Safe Harbor privacy policy. Sports Systems Services, Inc. regularly verifies, at least once each year, that the policy is accurate, comprehensive, prominently displayed, completely implemented, and in conformity with the Safe Harbor principles. All employees at Sports Systems Services, Inc. have signed the company's Electronic Communications & User Policy and thus have pledged to protect the confidentiality and integrity of electronic information and the privacy of client data. Appropriate employee training is in place and internal procedures for periodically conducting objective reviews of compliance are in place. A statement verifying this self-assessment is signed by a corporate officer or other authorized representative of the organization at least once a year.
Enforcement
Sports Systems Services, Inc. assures compliance with this Safe Harbor Privacy Policy and the Safe Harbor Privacy Framework by utilizing the self-assessment approach. The self-assessment is conducted on an annual basis to ensure that all of Sports Systems Services, Inc.'s relevant privacy practices are being followed in conformance with this Safe Harbor Privacy Policy and the Safe Harbor Privacy Framework. Any employee that Sports Systems Services, Inc. determines is in violation of these policies will be subject to discipline, up to and including termination of employment.
Sports Systems Services, Inc. will also assure compliance with this Safe Harbor Privacy Policy and the Safe Harbor Privacy Framework by fully investigating and attempting to resolve any complaint or dispute regarding the use and disclosure of personal data in violation of this Privacy Policy.
In order to comply with the European Union's Safe Harbor Principles, Sports Systems Services, Inc. commits to the resolution of complaints about your privacy and our collection or use of your personal information. We have committed to resolve any complaints by European Union citizens relating to this policy, which cannot be resolved directly with our company, through BBB EU Safe Harbor, a dispute resolution procedure administered by the Council of Better Business Bureaus, Inc.
Contact
If you have any questions regarding this policy, you may contact Sports Systems Services, Inc. at the following:
Sports Systems Services, Inc.
2160 North Central Road, Suite 104
Fort Lee, NJ 07024 USA
ATTN: PRIVACY
Phone: 1 201-585-9269
Email: Staff@SportsSystems.com
If you do not receive acknowledgement of your complaint or your complaint is not satisfactorily addressed by Sports Systems Services, Inc., you should then contact BBB EU Safe Harbor at the following:
Council of Better Business Bureaus, Inc.
BBB EU Safe Harbor
4200 Wilson Boulevard, Suite 800
Arlington, VA 22203
Phone: 703-276-0100
Web: www.us.bbb.org
Email: eusafeharbor@council.bbb.org
Safe Harbor Privacy Policy Updates
This Safe Harbor Privacy Policy may occasionally be updated. When material updates are made, the date of the last revision will be reflected at the end of the page. This page may be bookmarked to facilitate periodic review of this Safe Harbor Privacy Policy and to note recent updates.
Last Updated: April 27, 2009